Become a Team Zeus whizz in a matter of minutes!
Want to get the most out of Team Zeus? Have you seen your colleague perform a cool action on our platform but you’re not sure how to do it?
Have a look at the small tips below to help unlock Team Zeus’s full potential:
1. Edit the last message you sent in a thread:
We’ve all done it. In a hurried typing frenzy – or where we’ve succumbed to our enthusiam – we’ve hit ‘send’ and then stared at the glaring error! No fear, Team Zeus let’s you edit the last message you have sent in a thread…
Simply press the ‘up arrow’ key on your keyboard and – and your message will re-appear in the message input box. Simply edit accordingly, and press send. The message will be updated, and a handy little pencil icon will show on the right hand side to show that this comment was edited. Misspellings and incorrect punctuation will never see the light of day – and effective team communication is restored!
2. Delete a document that you’ve just posted:
If you’ve attached the wrong file to your message – don’t worry – simply hover over the paper clip symbol and then press the cross “x” that is next to the file name. If you have already sent your message, then carry out step 1 first – and then remove the file accordingly.
3. Use a # to link to a thread – or search for an id:
Every conversation in Team Zeus is a thread. Every thread has an ID. Therefore, you can quickly link someone to a specific conversation, simply by typing a hashtag (
#) and then the thread ID, for example #3012. No longer do you have to guide someone to try and find ‘that conversation a few weeks ago with Dave and Rachel about that sales discussion that had an irrelevant email subject’. Guide someone to the correct thread in seconds!
4. Formatting a message:
Team Zeus has an emphasis on concise, short hand communication. However, when you do need to write a slightly longer message, then formatting is available.
a) To insert a new line, press the
SHIFT + ENTER keys of your keyboard. This allows you to break up text into paragraphs, for example.
b) To create a bullet point list, simply put a
* before each line of text:
c) To emphasize words in a message, use the following codes:
*italic* (with one asterisk surrounding a word)
**bold** (with two asterisks surrounding a word) OR
__bold__ (with two underscores surrounding a word)
5. Use toggles to filter a conversation:
Team Zeus enables users to quickly filter messages by their content (links or files), via three different toggles on the thread toolbar: Everything – Files – Links . Quickly find that link or attachment, without having to scroll through the entire thread. Team Zeus organises everything for you – and even tells you the number of files / links within the thread, too!
6. Use the ‘send & close’ button to save time:
Are you responding to a thread, and want to close the thread straight after? When you have typed your message, simply click on the down arrow adjacent to the ‘Send’ button, and click to send the message and either close the thread or mark it as a decision and close.
7. Send notifications from external services into Team Zeus:
Instantly notify whoever is online and prevent double work by sending email notifications from external channels to a specific Team Zeus room. Social media notifications from Facebook / Twitter – customer payment request notifications – negative review notifications – in fact anything that is important to your business can be sent to a specific Team Zeus room using our email ingestion feature. Simply add the sender domain to the whitelist by going to Admin -> Whitelist, and then click on the room or thread email icon to copy the relevant email address.
8. Star a message to return to it later!
If a longer response to a message is required, and it’s going to take over two minutes of your time – in order to build a single focus mindset we recommend that you defer the reply. Simply click on the star icon, and then when you have processed all of your notifications you can come back to any further work by clicking on the ‘starred’ section of the left hand menu.
9. See who has read your Noticeboard:
Noticeboards should be used to send important information – and at a later date it can be useful to view who (and when) someone has read it. Simply navigate to a previous Noticeboard, and hover over the green tick in the people filter on the right hand side to view this information.
10. Paste an image directly from your clipboard to upload:
We call it direct image pasting. You no longer have to save an image, and then upload it, to Team Zeus. Simply copy an image to your clipboard (or use the snipping tool in Windows), and then paste the image into the message input. It will be saved and uploaded automatically!
Also – if you haven’t already downloaded our native mobile apps for iOS, Android and Blackberry, we’d certainly recommend doing this soon – and you can then keep in touch wherever you are, on any device.
That’s all for now. But, our team are constantly updating the platform so sign up to our newsletter or keep checking our blog for the latest roadmap of updates!
Do you have a suggestion for a top tip? Then get in contact with us on Facebook, Twitter, Google+, or LinkedIn and your idea could appear here in no time!